Multi-user Time Registration on Shop Floor

Introduction

Most of the time there is a single user clocked into a single Cost Center, recording time on a single job.
However, there are scenarios where multiple users (helpers) record time on the same Cost Center and job.
With increased labor, the labor cost increases. This article discusses how to handle that scenario, including setup and examples.

Setup

Several areas require setup:

• Unit of Measure
• Operations
• Operation Rates
• Shop Floor Tile Setup

Unit of Measure

Create a PrintVis Unit of Measure for each scenario involving helpers:

• If 0 helpers → create 1 Unit of Measure.
• If 1 helper max → create 2 Units of Measure.
• If 2 helpers max → create 3 Units of Measure, and so on.

This setup depends on company needs.

Steps:

1. Search for and open PrintVis Unit of Measure.

1. Create a new card.
2. Provide a Code and Description to identify the unit clearly.
3. If linked to a specific Operation, update:
4. Cost Center Code
5. Configuration
6. Operation

You’ll need a Unit of Measure per operation to ensure correct rates are applied.

If used for general production (0 helpers), you can leave the Cost Center/Configuration/Operation fields blank to use default Cost Center rates.

• Set the Type to: Labor Hours.

Refer to the main PrintVis Unit of Measure documentation for additional setup options.

Cost Center Configuration

To enable accurate estimating, add the various Operation lines (for helper scenarios) to the Cost Center Configuration.

Operations

In the Operations section of Cost Center Configuration:

• Add lines for each helper scenario.
• Assign:
• The corresponding Unit of Measure
• A Formula
• A Speed Table (optional; varies if speed changes with helpers)

Operation Rates

Once operations are created, define rates:

• For the no helper scenario, no additional operation rate is required (Cost Center rates apply).
• For helper scenarios, only add Labor Cost on top of existing Cost Center rates.
• Variable Cost, Overhead, and Profit can remain unchanged.

Steps:

1. Open the Operation line.
2. Click Rates.
3. The Cost Center Rates page opens, linked to the selected Operation.
4. Enter only the additional labor cost where applicable.

Calculation Unit

There are two ways to configure this:

1. Estimator Chooses Number of Helpers

2. Create a Calculation Unit from the Cost Center Configuration.

3. Enable the "Request" field for optional helper operations.
4. Estimators can check/uncheck helper lines as needed.

1. Use Most Common Helper Setup

2. Define the most common helper count as the "Production" operation line.

3. Remove unused operation lines from the Calculation Unit.
4. Optionally rename the Text to be user-friendly (e.g., "Production").
5. Keep the Unit of Measure and Operation number aligned with the configuration.

Shop Floor Tile Setup

To allow shop floor users to select the appropriate helper scenario:

1. Go to the Cost Center Card.
2. In Shop Floor Job Ticket Tile Setup:
3. Change Line Type to Unit of Measure.
4. Add relevant PrintVis Unit of Measures.
5. Only 1 line can be marked as Production Unit (typically the 0-helper UOM).

On the Shop Floor:

• The user will see tiles corresponding to each UOM scenario.
• They can click the appropriate tile based on the number of helpers present.
• This supports dynamic labor tracking as helpers join or leave the job.